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How to Finance Your Business

Provided by My Own Business, Content Partner for the SME Toolkit

OBJECTIVE: Money makes your business go, and usually banks make loans only to businesses with operating histories. In this session we will give you some alternatives, strategies, and things to think about in your search for financial help. You will learn how to locate, negotiate for, and maintain sources of money to help you start and expand your business.

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First Things First

Dr. Stephen Morgan President, University of La Verne Dr. Stephen Morgan
President, University of La Verne
Play Video
Do you have any advice to entrepreneurs on the challenge of raising money?

Money makes your business go. But don't try going to a bank to get it when you've just started in business. Banks normally make loans only to businesses with operating histories. This section will give you some alternatives, some strategies and some things to think about as you go about finding the money to make your business work.

Our first reminder is that personal savings should be considered the primary source of funds for starting a business. If you haven't started already, start now to begin accumulating cash through personal savings.

Also, don't overlook the Small Business Administration (SBA) loan guarantee programs available for start-up businesses. With a SBA guarantee program in hand, your bank will be happy to talk with you! Refer to the Resources section to get more information.

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How Much Money Do You Need?

Rod Banks Executive Vice President, City National Bank Rod Banks
Executive Vice President, City National Bank
Play Video
Raising start-up money is one of the great hurdles in starting a business. Would you have any recommendations or some basic Do's and Don'ts as to how people should go about this great challenge?

Or, how much can you reasonably expect to get? Don't get too excited just yet - this is not your chance to ask for a million dollars when you only need $50,000. Refer back to your business plan. If it still doesn't answer the question, let's go step-by-step.

What do you need it for?

  • Buying supplies and inventory while waiting to get paid
  • Paying payroll and rent
  • Buying equipment and fixtures
  • Getting a computer
       OR
  • Buying the business

Prioritize those areas where your options are limited to paying in cash, and review your alternatives where there may be another way. For example, it is not necessary to pay all cash for a delivery truck when you can rent or lease one. Next review what might serve as collateral for your loans. Some credit is granted on an unsecured basis, such as credit cards, but most small business loans are secured by the assets of your business or your personal assets or both. Unsecured means that there is no collateral granted for the loan. Examples of unsecured are:

  • Credit cards
  • Unsecured lines of credit (like you get in the mail)
  • Friends or relatives

Secured loans mean that there are assets pledged to secure the payment in the event you are not able to pay. Examples of this are:

  • Computer lease
  • Home mortgage
  • Car loan or lease
  • Small Business Administration loan

Common types of collateral are equity in your home, accounts receivable, inventory of the business and equipment. Lenders go through an evaluation of the collateral to determine how much they can lend against it. Some key variables as to what kind of loan terms you can get are:

  • Number of years in business - This is your track record and is very important. Banks usually require three years while others are less stringent.
  • Size of your company and the amount needed - Financing institutions vary in the way they service the public. For example, you would probably not get a car loan and a large corporate loan at the same place. Do your research. Ask around. Get to the right spot.

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Loans (Debt) vs. Investment (Equity)

John Marder Banker John Marder
Banker
Play Audio
One of the worst mistakes you can make is to ask for more money than you can afford to repay.

You are most likely familiar with a straight loan (debt) where the lender gets an interest rate and fees.

Equity is where the money raised gives the investor an ownership interest. This is common in the sale of stock to a limited number of investors or participation by venture capitalists. The sale of stock is highly regulated by state and federal agencies and you will need the help of a corporate lawyer. Normally the initial sale of stock to the public (initial public offering or IPO) is deferred until an earnings history is established.

Sometimes such a discussion arises with friends and family who want to be your partner. Consider this carefully because they will then participate in the increased value of the business and have voting rights.

It is well beyond the scope of this discussion to cover all the aspects of debt and equity. Just be careful! Your lawyer and accountant would be appropriate sources for more information on this subject.

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Where to Get the Money

The chart below will show some differences between some of the types of lenders. Terms will vary considerably from lender to lender; the summaries in the chart are only meant to be representative and give you an idea of what to expect when seeking money from different sources. Important issues to consider:

  • Cost
  • Payback program
  • Loan size

Some of the pros and cons of the different lenders are briefly listed below. There will likely be one common characteristic among them all. As an entrepreneur, you will be legally obligated to have individual responsibility for the credit obligation of your business. Regardless of legal organization (covered in Session 4), lenders will have documentation to circumvent the organizational structure. This is usually called a personal guarantee. Don't panic! It is very common.

Type

Cost

Payback Terms

Sizes

For

Against

Personal Savings

No cost

None

 

Easy, cheap

Risk of Loss

Friends & Family

Usually good rate or none

Very flexible

 

Flexible, best value

Can create friction

Home Mortgages - Traditional or Seconds

7-9%

8-14% on equity loans

Very long and flexible

80-100% + of home equity value

Cheapest, longest term

Your house is at risk in the event of non-payment

Credit cards

16-23%

40-60 months

3,000-10,000

Easy qualifying, no collateral

Small amounts

Suppliers

Free

30 days +/-

 

Inexpensive, unsecured

Short term

Landlord

Adds to rent cost

Over term of lease

 

Preserves cash for assets you can't take with you

Hard to get; assets acquired are usually only good at one location; difficult to move

Venture capital

25-40%

5-7 years

$500,000+

Can get large amounts

Very hard to get; share ownership

Commercial mortgage

7-9%

25 year payment; all due in 10 years

$300,000+; 75% of appraisal

 

 

Specialized lenders (industry expertise, auto, business brokers, high tech, specialized equipment, computers, phones, etc.)

12-18%

5-7 years

Varies

Accessible through dealer, who is motivated to make sale of equipment or business; payback terms more favorable than bank

Debt service can be high

Leasing companies

12-18%

5-7 years

Varies

Same as above; also 100% financing

 

SBA

7-9%

7-20 years

$50,000-1,000,000

Longest payback for other than real estate loan

Can be a complex process

Finance companies

14-30%

1-3 years

$100,000+

An alternative when you don't have many

Expensive; picky about collateral

Banks

6-9%

1-5 years

$50,000+

Generally least expensive

Generally hardest to qualify for

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The Art of Getting the Money

Rod Banks Executive Vice President, City National Bank Rod Banks
Executive Vice President, City National Bank
Play Video
Are there any additional recommendations you would have for somebody looking to make a financial request to a financial institution?

This starts by knowing what your lender wants. A common way is to simply ask. A better way is to ask a friend or business advisor such as your CPA.

For a business loan, the most common things are:

  • Business financial statements
  • Business tax returns
  • Business Plan with budget or projection
  • Personal financial statements
  • Personal tax returns

Step two is to be ready to answer questions about your business, and be ready to highlight your financial performance both in the past and in the future. You will be more impressive if you have carefully thought-out and become familiar with your plan. Bring your accountant if you need help.

Be prepared to tell them why you need the money. "I just need the money," does not inspire confidence or the fact that you have thought it through. Earlier in this session you studied a number of different purposes. Give them some detail.

Propose a repayment plan. Examples of different structures are:

  • A line of credit, payable at your discretion but subject to renewal annually by the bank
  • Term loan payable monthly over ___ years starting on ____ date

Most places have some flexibility. Potential lenders appreciate that you are thinking about paying them back instead of just getting the money.

Ken Blake CPA Ken Blake
CPA
Play Video
For business purposes should I buy a car or lease a car?

Other tips to keep in mind:

  • Needless to say, being well dressed and neat in appearance at bank meetings will reflect positively.
  • Most lenders (including the SBA) will want to see your business plan.
  • Keep your lenders informed on the status of your business: the good and the bad.
  • If you are unable to make a loan payment on time, call your lender in advance, advise him/her of the problem and request the extension you need. Explain the sources of repayment.
  • Virtually all lenders will do a personal savings and corporate credit check through a company called TRW or other means. Be prepared to discuss any prior credit issues/problems. The best access to a lender is by a referral. Lending is a people business. Have your CPA or attorney or friend introduce you to a lender.
  • The first thing that will spook lenders or investors is the fear you are "puff" rather than "substance." Avoid giving the impression of being an over optimistic, "pie-in-the-sky" operator.
  • Most start-up businesses don't find a place for expensive entertaining. Your lenders will be more interested in knowing how their money is being used to grow your business.
  • Do not depend on a bank to loan you money to start a business. Most small businesses are funded by personal savings.
  • Make a shrewd appraisal to minimize your risks and to limit losses to a predetermined limit.
  • Your suppliers and vendors can be sources of financing. For example, if you need an illuminated sign for your store front, the company you contract with to make the sign may provide financing so you can make monthly payments rather than pay cash. (They want your business.) Examples:
    • Longer payment terms
    • Advertising and marketing assistance
    • Furnishing or financing of equipment, signs or inventory.
    • Advertising and promotional programs
  • Bartering, which is to trade by exchange one commodity for another, can provide a source of financing. For example your advertisements in the local newspaper might be paid for by the bagels you make!

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After You Get the Money

Getting the money is only the first step. You should strive to be a good customer so you can get cooperation if you need help later. A good customer sticks to his/her agreement. Make sure you understand the requirements and perform to them as much as possible. In a business relationship, lenders will ask for regular financial statements, which you should produce on time.

There may be covenants. A covenant is a written agreement in which you promise to meet specified obligations such as submitting the agings of your accounts receivable. The "agings" report will show the lenders if your credit customers are paying on time or not.

Be proactive. Contact them if there is a problem. Be sure to stay in touch even if nothing new is going on. Get to the next highest level within the organization.

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Activities

Rod Banks Executive Vice President, City National Bank Rod Banks
Executive Vice President, City National Bank
Play Video
What is the worst mistake people make when making a loan request?

Sources of financing can surface from unexpected sources: List at least five of them:

  1. ________________________________
  2. ________________________________
  3. ________________________________
  4. ________________________________
  5. ________________________________
Some possible answers are:
  • Suppliers: Ask for longer terms of payment.
  • Your landlord: Ask the landlord to provide you with tenant improvements.
  • Your customers: Ask for either cash or prompt payment.
  • Your capital investments: Ask the suppliers of your fixtures, equipment and signs to finance your purchases. They will be interested in doing so in order to get your business.

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Top Ten Do's and Don'ts

Do's

  • Live frugally and begin saving up money now to start your own business.
  • Use your cash flow projection as your key tool to determine financing required.
  • Complete a business plan for meetings with potential lenders or investors.
  • Have your business plan critiqued by appropriately informed people. Revise as necessary.
  • Maintain a current financial information packet including financial statements and recent tax returns.
  • Consider bartering services if appropriate.
  • Use your accountant or attorney as referrals to lenders.
  • Keep your lenders informed of your progress and any potentially adverse events.
  • If you need a loan for 6 months, ask for 12 months to be on the safe side.

Don'ts

  • Expect a bank to help finance your new business.
  • Ask for a loan without a detailed repayment plan in hand.
  • Overlook vendors and landlords (for tenant improvements) as sources of financing.
  • Avoid being the bearer of bad news to your lender.
  • Ask for less than enough to meet your realistic needs.
  • Exaggerate. (Instead, be conservative in your presentations to lenders.)
  • Write a check without adequate funds in your bank account.
  • Risk losing your home by taking a "Home Equity" loan unless you are certain of your ability to repay.
  • Sign personal guarantees unless absolutely necessary.
  • Budget or spend money on expensive entertaining of potential lenders.
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Business Plan for the session How to Finance Your Business

We heartily recommend that you download the individual business plan template for this session Business Plan Template Document 8 and complete it now.

Section "Financing"
Microsoft Word File MS Word

Instructions on filling in the business plan template:

  1. Each box has a permanent title in CAPITAL LETTERS
  2. Below each title is a sentence starting with an "Insert here" sentence. This will suggest information to insert. The boxes will enlarge as you take up more room so use all the space you need.
  3. After completing each box, delete the "Insert here" sentence, which will leave only the permanent title of the box and the information you have filled in.

We suggest that you fill in each section of the business plan
as you proceed through the course.

The template for all sessions 1-15 can also be downloaded into your computer as a single document:

Section 1-15: All
Microsoft Word File MS Word

Include sufficient research findings and background materials. Make it interesting up by the use of background data, your biography, charts, demographics and research data. When your business plan is completed, print off and assemble the 15 sections.

Many other business plan formats are available in libraries, bookstores and software.

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Session Feedback and Quiz

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