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Emergency Preparedness and Response

Provided by the International Finance Corporation


  1. Our emergency response planning, emergency mitigation, management and recovery plan can best be described as:

    We are aware of the potential emergency situations at our site and know how to deal with them. However, we do not have a formal plan.
    We have an emergency management plan that was developed by an external agency. Sometimes we conduct emergency mock drills.
    Our emergency response plan was developed with external assistance, but we review it periodically for its continued suitability and adequacy, and we update it when required. All employees are trained on the emergency response plan and participate in regular mock drills.
    Our employees play an active role in identification of potential emergency situations and emergency response planning. We consult external expertise when required, and the emergency response plan is periodically reviewed and updated. All employees across all shifts, including contract workers, are trained/re-trained on emergencies and participate in frequent mock drills. We maintain records of all emergency management equipment maintenance.
    All our employees across all shifts, including contract workers, are involved in emergency identification and management planning. Regular trainings, mock drills in all shifts, periodic review and update, and documentation/record keeping are some of the key features of our emergency response plan. Senior management has an active role and involvement in monitoring of emergency response, and we focus on continual improvement of emergency management.
    Not only do we have employees’ and contractors’ full involvement, we also focus on continued participation, communication and engagement with the surrounding communities on emergency management planning. External communication channels in case of an emergency are defined. “Off-site” emergency management and “mutual aid” are key features of our emergency plan.


  2. We train our workforce on emergency management as follows:

    Basic awareness on fire safety and evacuation is part of the employee orientation program. Subsequent trainings are normally not required.
    Most of the employees exposed to potential hazards and emergency situations are trained. Re-training is done when necessary.
    All employees across all shifts, including contract workers, are trained on common emergency scenarios. Periodic re-training on emergency risk identification and response is a mandatory requirement for employees, including contract workers.
    We require progressive and ongoing training for all employees across all shifts, including contract workers. In addition, we have specific training procedures and requirements for all workers who are exposed to potential hazards and emergency situations. Managers are trained on risk identification, planning and management.
    We require progressive and ongoing training for all employees across all shifts, including contract workers. In addition, we have specific training procedures and requirements for all workers who are exposed to potential hazards and emergency situations. Managers are trained on risk identification, planning and management. We conduct regular training with senior management and monitor the effectiveness of emergency training programs.
    Our emergency training program is in line with our risk assessment and monitoring program. We have an annual training program with targeted objectives for all levels and departments. We continually update to cover various scenarios and new acquisitions and changes to operations and the surrounding environment. We incorporate employee input and training of trainers in our trainings.


  3. We develop practical skills for emergency management as follows:

    Drills and exercises are conducted when necessary.
    Mock drills are conducted regularly. We do not conduct drills in all shifts, but we are aware of the emergency risks in the night shift.
    Mock drills are conducted in all shifts with regular frequency. Logs and records of mock drills are maintained mostly for internal safety requirements or regulatory compliance.
    Mock drills are conducted in all shifts with regular frequency. Logs, records and analysis of the results are documented. Performance on emergency response is monitored and evaluated to identify opportunities for potential improvements. Sometimes these findings are incorporated in our emergency management plan.
    The mock drill reports from all shifts are evaluated and analyzed for improvement opportunities. All findings are discussed and recommendations/corrective actions are incorporated in the emergency response plan.
    There is demonstrated involvement of senior management, which normally takes part in mock drills in all shifts. The senior management reviews the recommendations and corrective actions resulting from the mock drill reports and provides resources to implement them promptly.


  4. Our system for managing emergency logistics and emergency response equipment can best be described as:

    We have the necessary and appropriate portable fire extinguishers in the facility.
    The number, type and size of fire extinguishers are decided based on the risk assessment. They are maintained as per the manufacturer’s specification.
    We cover all working areas with portable fire extinguishers and pressurized water suppression systems. The pressure in the fire hydrant system is monitored and maintained as per the local regulations.
    In addition to our fire suppression systems, critical areas are covered with smoke and heat sensors or other early warning systems. We have emergency alarms at each floor.
    We frequently monitor our fire early warning systems, portable extinguisher and pressurized hydrant system. Our hydrant system and early warning system are connected to a sustainable energy source and are operational at all times. The fire hydrant system, including the water tank, is cleaned, maintained and tested at a defined frequency.
    Our procurement system is in line with our risk assessment and emergency planning. Our procurement system covers multi-emergency equipment, such as a fire suppression system, early warning systems, emergency alarms, first aid, flood, earthquake and chemical spills response equipment. Our housekeeping and maintenance plan is in line with our emergency logistics plan. The inventory of our emergency equipment is maintained and they are upgraded to keep up with the new technologies and potential risks.


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Copyright © 2000 - 2017, International Finance Corporation. All Rights Reserved.

© International Finance Corporation [Year of First Publication].  All rights reserved.
2121 Pennsylvania Avenue, N.W.
Washington, D.C. 20433
Internet:  www.ifc.org
 
The material in this work is copyrighted. Copying and/or transmitting portions or all of this work without permission may be a violation of applicable law.  IFC does not guarantee the accuracy, reliability or completeness of the content included in this work, or for the conclusions or judgments described herein, and accepts no responsibility or  liability for any omissions or errors (including, without limitation, typographical errors and technical errors) in the content whatsoever or for reliance thereon

2121 Pennsylvania Avenue, N.W., Washington, D.C. 20433, www.ifc.org

The material in this work is copyrighted. Copying and/or transmitting portions or all of this work without permission may be a violation of applicable law.  IFC does not guarantee the accuracy, reliability or completeness of the content included in this work, or for the conclusions or judgments described herein, and accepts no responsibility or  liability for any omissions or errors (including, without limitation, typographical errors and technical errors) in the content whatsoever or for reliance thereon.

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